Parents are the life blood of this organization, and it would be imposible to run the program without the enormous assistance they provide. Essentially, every aspect of crew outside the parameters of coaching practices and regttas is in some way facilitated by parental involvment. Each year a new Board of Directors is elected to pversee the logistical and financial opperations of the team. The board itself is comprised of Committee Chairpersons, who ineurn oversee particular aspects of the club. Board meetings are held on the second Thursday of each month, and are open to any and all parents interested in becoming more actively involved. Attending meetingsisa good way to see how things are run, and to learn more about specific areas of interest a parent may have. Because there is a 3-4 year turnover in rowers, the board must contatnly be taking in new members to keep the system running in a seamlesss manner. Novice parents in particular are encouraged to attend at least one meeting if their child seems to hold a strong attachment to crew.

The coaches themselves are tremendously grateful to all those who help run the team. Attending to the day to day mattters of teaching and developing young rowers takes up a great deal of time, and is rewarded far more by the satistfaction with these young people than by monetary means. In short, we do this because we love this, and we are frequently both surprised and appreciative when our enthusiasm rubs off on the rest of the greatere rowing family.

Below are descriptions of the various positions that help make this team work.

BOARD / COMMITTEE / COORDINATOR POSITION DESCRIPTIONS

PRESIDENT
• Serves as the club leader and liaison with parents, coaches, rowers and Pioneer Athletic Department/ Pioneer Administration (Lorin Cartwright, AD, Peggy Lederer, Teacher and School Liaison to Team, Mr. Caudle, Principal).
• Serves as liaison with PHS. When necessary, works with the Staff in the Athletic Office to make sure that PRC runs smoothly within that department.
• Supports the other officers of the club and committee chairs / coordinators.
• Sets agendas for the Board activities by identifying issues for consideration.
• Conducts Board meetings to ensure there is a forum to hear all points of view on key topics and policies.
• Works with coaching staff to identify equipment needs, address rower and parent issues, retain coaching staff and coordinate club sponsored awards.
• Assists Treasurer with budgets and expense authorization as well as works with Athletic Department on school portion of crew budget.
• Provides support and solicits help as required for all club activities including recruiting, fundraising, regattas, transportation, maintenance, budgeting and communication.
• Conducts parent meetings and End of Season Banquets.
• Signs on behalf of the Club for business related issues (insurance, leases, etc).
• Write or edit Club policies (e.g., updating policies to reflect changes in PHS policies, etc)
• Interfaces with Student Crew Board as needed.

VICE-PRESIDENT
• With Treasurer, serves as the Scholarship Committee.
• As needed, checking the PRC mailbox (the coach also does this, so needs to be coordinated with the Coach).
• Works on special projects as needed.
• With the Coach, update the PRC Rower and Parent Handbook to reflect changes in club contact information, Board members and email addresses, coaching staff, budget and calendar.
• Manages and oversees maintenance of PRC owned equipment and develops replacement schedule.
• Prepare packets of rower registration forms including cover letter and check sheet of items rowers need to fill out and turn in at the beginning of each season.
• As needed, work with Travel Coordinator on Travel Waivers (general Travel Waiver allows rowers to travel in transportation paid for/ arranged by Pioneer Rowing Club).
• Copy and distribute Rowing Regatta Waiver Packets (Coach will prepare original).
• Assists President as needed.

TREASURER
• Manages the finances of the Club and signs off on all purchases and contractual agreements (e.g., insurance).
• Maintains PRC checking account and other accounts.
• Collects team fees from all rowers.
• Collects assessments for each regatta that requires extra money.
• Pays for all Board-approved Club expenses including assistant coaching fees, equipment purchases, insurance, travel, uniforms, regatta entry fees, etc and provides reimbursement to parents and coaches who incur Club-related expenses.
• Prepares a monthly Treasurerıs Report for presentation at Board meetings.
• Serves as primary PRC contact person for most financial transactions (insurance, leases, equipment purchase, etc).
• Maintains records of receipts and expenditures.
• Work with Club CPA to ensure proper tax forms filed
• Follow through and monitor State of Michigan forms such as non profit status and license to solicit donations.

SECRETARY
• Manages all Club correspondence.
• Takes Board Meeting minutes (and other related meetings) and completes minutes for review at next meeting.
• Maintains file of Minutes and all Club correspondence.
• Updates Crew Handbook detailing tasks necessary to run the PRC
• Works on email lists with List Coordinator
• Works on email lists with List Coordinator



Major PRC coordinators are also Board members. They have the following responsibilities that may be delegated/shared with others:

FUND-RAISING COORDINATOR
• Determines appropriate fund-raising activities for the season, subject to full Board approval.
• Oversees and may coordinate fund-raising events (e.g., liaison to Dominoıs Pizza at the Stadium for the fall).
• Maintains records of rower / parent participation in fund-raising events for tally at the end of the season (coordinates this with the Treasurer).
• Manages/ keeps / maintains any fund-raising equipment (e.g. car wash supplies).

VOLUNTEER COORDINATOR
• Identifies need for parent volunteers for regattas and other PRC events.
• Recruits volunteers, sends email reminders, and organizes volunteer schedules.

FOOD COORDINATORS
• Purchases (or coordinates volunteers to purchase) food for all regattas.
• Coordinates storage of food and transportation of food to regatta sites. Works with parent volunteers to prepare food and beverages at regatta sites.

TRAVEL COORDINATOR
• Arranges bus or other transportation for out of town regattas.
• Arranges hotel or other overnight accommodations for regattas.
• Handles paperwork required by the school (may work with Club President/ VP as needed) for out of town, out of state or out of country travel.
• Ensures bus chaperones have copy of instructions and rower medical information.

CARPOOL COORDINATOR
• Organizes car pools for local regattas-recruits drivers, manages departure from the flag pole (coordinating rowers /drivers) making sure all rowers have transportation to / from each regatta.

CLOTHING COORDINATOR
• Works with coaches to select style and brand of clothing
• Manages process of ordering clothing, collecting money and distribution.

UNIFORM COORDINATOR
• Works with coaches and rowers to select style and brands of uniform pieces.
• Measures rowers for custom-made pieces.
• Manages process of ordering uniform pieces, collecting money and distributing uniforms to rowers.
• Manages process of distributing and collecting uniform pieces owned by the Club at the beginning and end of each season.

EQUIPMENT MANAGER
• Works with Coaches to identify needs for maintenance work on boats, oars, launches, ergs and other Club related equipment.
• Recruits volunteers for maintenance work.
• Organizes ŒWork Daysı at and around the Boathouse.
• May work on equipment if experienced.

WEBSITE MANAGER
This effort has been coordinated between a parent/head coach to develop and maintain a team website.

E-MAIL LIST COORDINATOR
Sets up the email lists which include one each for parents, rowers, coaches, Board members. (Current lists have been through a UM listservs).

PHS BOOSTER REPRESENTATIVE Liaison between PRC and the PHS Booster Club.